10 Best Time Tracking and Invoicing Tools for 2024

Time tracking and invoicing have been around for years.

Yet, tools dedicated to these activities have only started to catch on recently.

There is a plethora of software solutions that help with these tasks, but I’ll only talk about the top ten that I have used or tried.

A great time tracking and invoicing app should help you keep track of your time and invoice faster.

So, let’s review the best ones!

Time Tracking & Invoicing Software – An Overview

1. Time Analytics

Time Analytics is a time tracking and invoicing app that allows you to track time, send invoices, and create estimates.

Time Analytics has two time tracking modules – manual and automatic.

Employees can create time entries and add all details, or let a time clock measure time for them and create time entries.

Each entry is automatically connected to a task, project, and client – including internal and non billable tasks.

Additionally, you can give each team member an hourly rate for automatic cost calculation.

The platform is very simple to use, which means none of your employees will have trouble learning how to track their time.

In other words, you won’t be wasting time and money on employee training.

You can export the data Time Analytics offers into Excel, and add this document as an appendix to the invoices you send your clients.

The reports the application offers are clear, straightforward, and visual.

Thus, you will be able to make decisions based on them and be sure you’re improving your business.

Why We Picked It

I’ve been using Time Analytics for over two years without a hiccup.

The software has helped me get accurate insights into my activity and productivity rhythm.

This way, I’ve been able to reorganize my days to follow my activity levels.

In other words, I’ve been able to save my strength for the most demanding parts of my work.

Finally, I adore the ease of use, especially with the Chrome extension – I can simply track time without switching tabs, so it barely takes any time!

Main Features

• Time Tracking – Create time entries manually or use a time clock
• Expense Tracking – Add project-related expenses quickly and with ease
• Time Off Tracking – Let your team track their leaves within eight comprehensive categories
• Invoicing Appendix – Export itemized tables of tasks your team performed as proof of work
• Smart Reports – Acknowledge your top performers and negotiate more favorable contracts
• Chrome Extension – Use the app directly in your browser
• Timesheet Views – Review daily and weekly activity to discover trends

Pricing

Starter – $4.99 per user per month

Optimum – $6.99 per user per month

The platform also offers a 14-day free trial.

User Reviews

5/5 on Capterra

2. Harvest

Harvest is a time tracking and invoicing app available on the web and mobile devices.

It allows you to track time, invoice, and manage your team in one place.

Harvest offers free accounts for up to 100 clients, along with an unlimited number of projects per month. If your business needs more than that, there are paid plans starting at $12/month (billed annually).

Why We Picked It

With Harvest’s powerful reporting capabilities, I can gain valuable insights to improve my productivity.

Simple time tracking helps me accurately measure my work hours and identify areas where I can be more efficient.

Creating estimates is a breeze, and the fast online invoicing saves me so much time.

Additionally, managing expenses is as easy as it gets.

Main Features

• Time Tracking -Track and log time spent on various tasks and projects.
• Project Management – Create and manage projects, assign tasks, set project budgets and timelines, and track progress.
• Invoicing – Create professional invoices, customize invoice templates, and send them to clients for faster payment processing.
• Expense Tracking – Track and manage expenses by recording receipts, categorizing expenses, and generating expense reports.
• Reporting and Analytics – Generate detailed reports on tracked time, project progress, team utilization, and financial insights.
• Estimates and Proposals – Create accurate estimates and proposals for projects.

Pricing

Free

Pro – $12 per user per month

User Reviews

4.6/5 on Capterra

3. Toggl Track

If you’re looking for an easy-to-use time tracking and invoicing application, Toggl Track is a great option.

Toggl Track offers both free and paid versions of their software. The free version allows you to track your time online or offline with a few limitations. The paid version gives you more features like unlimited projects, more detailed reports, and integrations with other apps such as Slack.

If you’re interested in using Toggl for your small business but don’t want to pay any money upfront, the company will let you try out their service with no commitment for 14 days before requiring payment information.

Why We Picked It

Toggl Track provided me with a sense of security, even when juggling multiple tasks.

The software allowed me to seamlessly track time and access comprehensive reports, keeping all vital information in one place.

The reporting feature’s tagging and filtering capabilities met all my needs as a writer managing multiple projects.

Additionally, the deadline feature helped me stay accountable and on track.

Main Features

• Time Tracking – Simple and intuitive interface for tracking time spent on various tasks and projects.
• Reporting and Analytics – Detailed reports and analytics with insights into productivity, time allocation, and project progress.
• Project and Task Management – Organize work into projects and tasks, assign them to team members, set deadlines, and track progress.
• Pomodoro Timer – Popular time management technique for improved focus and productivity.
• Integrations – Toggl Track seamlessly integrates with various popular tools and platforms, such as project management software, calendar apps, and team collaboration tools.

Pricing

Free

Starter – $10 per user per month

Premium – $20 per user per month

Enterprise – custom plan

User Reviews

4.7/5 on Capterra

4. Invoice by Wave

It is a free app and has mobile versions for Android and iOS. The web version is also available, which can be accessed at invoicebywave.com.

It’s used to create and send invoices, as well as manage contacts and projects easily.

Why We Picked It

This invoicing tool greatly simplified my billing process.

Creating professional-looking invoices is a breeze, and the customizable templates add a touch of professionalism.

The ability to easily track payments and send automated reminders ensures I get paid on time.

Main Features

• Invoice Creation – Create professional invoices with ease using customizable templates, adding company branding and personalized details.
• Online Payments – Accept online payments directly through the invoices, offering convenient payment options for clients.
• Payment Tracking – Track payments and view the status of each invoice.
• Expense Tracking – Track and categorize expenses to manage business costs and track profitability.
• Reporting and Analytics – Gain insights into your invoicing history, payment trends, and financial performance.

Pricing

Free

Pro – $16 per month

User Reviews

4.4/5 on Capterra

5. Invoicera

Invoicera provides time tracking, invoicing, and expense tracking in one place. It is free for the first 5 clients that you invite to use your account (they only pay a commission on their referrals).

It can integrate with other services like Dropbox or Google Drive to store your data. You can also track time from your phone or tablet using the app, or track it on your computer if you prefer. There’s even an Apple Watch app so you don’t need to take out your phone when working offsite!

The best part about Invoicera is there are no limits on how many clients you can have at one time.

Why We Picked It

I appreciate Invoicera’s intuitive approach.

Creating professional invoices is a quick and easy, and the customization options allow me to tailor them to my brand.

I was especially impressed by features for tracking payments and managing expenses.

Main Features

• Customizable Invoices – Create professional and personalized invoices using customizable templates, add branding and specific details.
• Online Payments – Accept online payments from clients securely.
• Expense Management – Track and manage expenses within the software for accurate records.
• Time Tracking – Track billable hours and accurately invoice clients for the time spent on projects.
• Recurring Invoices – Automate the invoicing process for regular clients or subscription-based services.

Pricing

Starter – free

Pro – $15 per month

Business – $39 per month

Enterprise – $79 per month

Infinite – $119 per month

User Reviews

4.7/5 on Capterra

6. Kantata

Kantata is a cloud-based time tracking and invoicing app that has been used by more than 40,000 businesses.

It comes with a free trial and free version, as well as an option to add more users, which can be useful if your team is spread out across different locations and countries.

Kantata also offers Slack integration so you can take advantage of the messaging platform’s cross-platform functionality as well as Google Drive integration for easy storage access.

Finally, there are mobile apps available for both iOS and Android smartphones so you can easily track time while on the go!

Why We Picked It

Kantata’s robust project management capabilities allowed me to effectively plan, allocate resources, and track progress.

The integrated time tracking and invoicing features ensured accurate billing and improved cash flow.

The software also impressed me with real-time insights and analytics.

Main Features

• Project Planning and Management – Create and track projects, allocate resources, set budgets, and manage timelines.
• Resource Management – Ensure the right resources are assigned to projects based on availability, skills, and workload.
• Time and Expense Tracking – Accurately capture billable hours and expenses associated with projects.
• Invoicing – Generate invoices based on time and expense data, ensuring accurate and timely billing.
• Collaboration and Communication – Seamless information sharing and project updates.

Pricing

Custom

User Reviews

4.2/5 on Capterra

7. Zoho Invoice

Zoho Invoice is a free time tracking and invoicing app that allows you to create invoices, track time, send reminders, and more. Its simple interface makes it easy for even beginners to use.

The mobile app lets you capture time from anywhere so you can stay on top of your business no matter where you are. You can also use the desktop version of Zoho Invoice at home or in the office if needed.

Why We Picked It

This feature-rich software allows me to effortlessly create professional invoices, customize templates, and add my branding.

The payment tracking functionality helps me stay on top of outstanding payments and send automated payment reminders to clients.

Additionally, the recurring invoicing feature saves me time by automating regular billing cycles.

Main Features

• Invoicing – Create professional invoices, customize templates, add branding, and include necessary details.
• Payment Tracking – Track payments and monitor the status of invoices for timely and accurate collection.
• Online Payments – The software integrates with popular payment gateways, enabling clients to make online payments directly through the invoices.
• Payment Reminders – Set up automated payment reminders for clients to reduce manual follow-ups.

Pricing

Free

User Reviews

4.7/5 on Capterra

8. FreshBooks

FreshBooks is a cloud accounting software that allows you to create and send invoices, track time and expenses, and get paid online. You can also create custom reports with your data.

The platform offers up to three free invoicing tools, which are designed for freelancers or small businesses with up to five employees (you can pay $19 per month if you need more).

Why We Picked It

I am thoroughly impressed with the software’s ability to track expenses, capture receipts, and categorize transactions.

The automated payment reminders and online payment options have improved my cash flow.

The reporting and analytics features provide valuable insights into my business’s financial health.

Main Features

• Invoicing – Create professional-looking invoices, customize templates, and send them to clients.
• Expense Tracking – Track business expenses, capture receipts using mobile devices, categorize expenses, and easily record them.
• Time Tracking -Track billable hours spent on projects, assign rates, and generate accurate invoices based on the recorded time.
• Online Payments – FreshBooks integrates with various payment gateways, allowing clients to make secure online payments directly through invoices.
• Client Management – Manage client information, track interactions, and maintain a centralized client database.

Pricing

Lite – $5.70 per month

Plus – $9.90 per month

Premium – $18 per month

Select – custom

User Reviews

45/5 on Capterra

9. Xero

Xero is cloud-based accounting software that is specifically designed for small businesses, and it’s a great option if you have a small team. This time tracking and invoicing app has some of the same features as other apps on this list, such as automated time tracking and billing, but it also has other useful features like workflows. With Xero’s free trial, you can see how well this app fits into your business before making any commitment to invest in it.

If your team doesn’t have many employees yet but is growing quickly or you need help managing finances within an organization that has multiple departments with different roles (like marketing), then this might be the best solution for you because it allows users to customize their accounts by adding extra users who can only view certain parts of their account without interfering with any other part of their job duties.

Why We Picked It

Xero’s intuitive interface and user-friendly design simplified my finance management.

The app allows me to create professional invoices and send them to clients with zero hassle.

The real-time financial reporting and analytics provide me with valuable insights into my business’s performance.

I especially appreciate the integration with bank accounts!

Main Features

• Invoicing – Create invoices, customize templates, and make sure clients receive them.
• Bank Reconciliation – Xero integrates with bank accounts, allowing users to automatically import and reconcile bank transactions.
• Expense Tracking – Track and categorize business expenses, attach receipts, and manage expense claims.
• Financial Reporting – Receive financial reports including profit and loss statements, balance sheets, cash flow statements, and customizable reports.
• Payroll Management – Manage employee payroll, including tax calculations, employee records, and direct deposits.

Pricing

Early – $15 per month

Growing – $42 per month

Established – $78 per month

User Reviews

4.4/5 on Capterra

10. BQE Core

BQE Core is a cloud-based time tracking and invoicing app that can be used on any device. It has a simple, intuitive interface that makes it easy to track time on your tasks and create invoices.

The software also has mobile apps for iOS and Android, so you can use the same app on all of your devices. If you’re just starting out or don’t have many clients yet, BillQuick offers a free trial period of 30 days so you can try their software before committing.

Why We Picked It

BQE Core’s time tracking feature allowed me to accurately capture billable hours and expenses with ease.

The project management features have streamlined my workflow.

Invoicing functionality is top-notch, generating professional invoices with ease and providing flexible billing options.

Main Features

• Time Tracking – Track billable hours and expenses through manual entry, timers, and mobile apps.
• Project Management – Plan projects, allocate resources, set budgets, and  communicate with other team members.
• Invoicing – Generate professional invoices quickly and easily including hourly rates, fixed fees, and percentage-based billing.
• Expense Tracking – Track and categorize business expenses to ensure accurate expense recording and reimbursement.
• Workflow Automation – Automate repetitive tasks like generating invoices, sending reminders, and generating reports.

Pricing

Custom

User Reviews

4.5/5 on Capterra

How to Improve Your Business Using Time Tracking and Invoicing Software?

Time tracking software offers many benefits, and business owners tend to overlook the most important ones.

On the other hand, employees often have a certain resentment toward time tracking too. However, once both sides realize the trackers aren’t used to spy on or control the employees, this changes quickly.

Here are some of the top benefits of time tracking and invoicing apps:

Transparency and trust – if you use a time tracker to generate your invoices, your clients will see the tasks necessary for their project, as well as the time they took. This will remove any uncertainties about your company’s integrity and reputation

Better estimates – once you measure the time for a specific type and scope of the project, it will be much easier to make estimates in the future. These estimates can relate to both time and costs. Again, you will make things easier for your clients.

Understanding your employees – as each team member tracks their time, it will become clear who your top performers are. On the other hand, you will also see who is having trouble. Then, you can find the solution for these issues.

Tracking key performance indicators – the data you enter into a time tracking program is turned into information on the most important aspects of your business.

Conclusion

We hope that you have found this article helpful. With these 10 time tracking and invoice apps, you can find a solution to fit your needs. Some of these apps are free while others have paid plans or packages available. If you’re looking for something more affordable, there’s no reason why you shouldn’t try one of the free options first before deciding if it’s right for your situation or not.