11 Time Tracking Softwares for Cleaning Companies in 2024

Looking for the best time tracking software for a cleaning companies that can help you track employee hours per project, services, and clients?

There are a few hundred such tools on the market all with different features, benefits, pricing, and integrations.

But how do you know which time tracking app fits your cleaning company’s needs?

In this article, we present the top 11 time tracking apps, based on a detailed review of 50 of them.

An Ultimate List of Time Tracking Apps for Cleaning Firms

Let’s see the details and discover what is the best app for your firm.

1. Time Analytics

Just as clean as any cleaning company, the interface of Time Analytics is minimal, easy-to-use, and fun. Anyone can use this powerful time tracking tool, no matter their computer skills. So, it doesn’t matter if you are a beginner or pro, Time Analytics is one of the best software for cleaning businesses.

The same applies to the mobile app, which features an intuitive design and is a perfect match for all the timekeeping needs of your cleaning crew. It takes only a few minutes to log hours precisely and accurately, with the help of an automatic timer. Moreover, the cleaners and janitors can add data about their shift manually too.

You can simplify the time tracking process even more, as the app allows the users to create templates. This way, employers can get a detailed report of their employees’ activities in only a few clicks.

The system offers the option of saving certain entries (clients) as favorites, so they show up first once the field is marked. Additionally, the employees can create notes and add them to their time entries when necessary.

Why is Time Analytics the best time tracking software for cleaning companies?

Time Analytics is a platform with the goal of helping businesses develop and grow without overworking their staff. That is why it delivers powerful reports – real-time and accumulative – to employers and managers.

You can track time per employee, task, or client, and the app will automatically inform you about the costs and profit of each job. This way you can focus on the more profitable endeavors and increase profit without overworking your staff.

Time and resources invested in a client are automatically allocated and accounted for through the platform. In other words, you will be able to export and issue itemized bills that show every action your employees took in a specific job.

This is a great addition to your invoices, as it will answer any questions or concerns your clients express. The same applies to your employees, as they can receive a list of their monthly activities as an addition to their payroll slip.

Lastly, if your company is reliant on third-party tools like Microsoft Excel, then you will be happy to know that there are plenty of integration options available. I have tried with Time Analytics and found out that integration saves you a ton of time, giving you the control you have always wanted.

Features

• Time Tracking – All-in-one time tracker, perfect for cleaning business due to being simple in design.
• Timesheets – Get customizable timesheets, information about your employees’ work, and set labor, overhead, and billing rates.
• Real-time Metrics – Track your business’s most important indicators as the employees fill their timesheets
• Reports – Get advanced reports for improving the company’s revenue, giving clients the transparency they deserve, and monitoring your team’s efficiency.

Pricing

• Starter – $4.99 per user per month
• Optimum – $6.99 per user per month

Time Analytics offers a 14-day free trial. Time Analytics offers excellent discounts for large teams. Read more about pricing plans.

2. Swept

As the name suggests, Swept is specifically built for cleaning companies. The app is optimized for mobile and offers some great features. The interface is clean and simple, making it one of the best apps for cleaning businesses.

The app allows you to log in through SMS and calls, which makes things easier. The application offers GPS locating to ensure your team is exactly where you want them to be at any point in time.

According to Swept’s official website, companies are saving as much as 7 hours since you can make easy payrolls, task organization and reports. You can reach all your employees through the app’s communication feature.

The logged time gets saved in a web-based manager dashboard, where you can review and approve it. Finally, you can use the approved time to calculate the employees’ pay.

Features

• Time Tracking & Payroll – Increase profitability and save time with cleaning-oriented time-tracking features.
• Scheduling – Make janitorial scheduling by assigning shifts with just the touch of a button.
• Translations – The in-software translator helps you communicate with your team regardless of their language. More than 100 language translations available.
• Inspections – Easily complete step by step inspections from your phone and share reports with your clients for quality assurance.

Pricing

The pricing depends on the size of your company, starting at $150 per month. Contact Swept’s team for more information.

3. TimeTrack

TimeTrack is a timekeeping app created to make logging time as accurate and easy as possible. The employees can log their hours through the application by selecting customers and locations, defining their activities, and entering their working time.

The app synchronizes in real-time, so you can be sure every employee is working. The app also offers a GPS feature to make sure everyone is entering accurate data.

When it comes to cleaning businesses, TimeTrack provides powerful scheduling features that you can use to schedule shifts for each employee. Coupled with great reporting view features, you can see which employee is currently working in which area.

There is a communication option as well so you won’t ever feel left out from the progress of your employees. The team can communicate with each other too in case they need help or advice.

Project evaluation is a large part of the platform. You can monitor and evaluate the progress of your team in all locations. Once you’re sure the data is correct, you will receive reports on your team’s efficiency.

Features

• Project Time tracking – Create projects, assign tasks, and track progress with the built-in powerful time tracking tool.
• GPS – Know the exact location of your employees so you know that they are working in the right place and at the right time.
• Reports – receive valuable information on your company’s results

Pricing

• Standard – $4 per user per month
• Premium – $8 per user per month
• Gold – $10 per user per month

TimeTrack offers a 14-day free trial

4. CleanSmarts

CleanSmarts is a time tracking app for cleaning companies that helps its clients save money. The app aims to lower labor costs while simultaneously increasing your business’s margins.

CleanSmarts is the perfect time tracking app for cleaning companies because it enables them to organize work, schedule staff, and communicate with clients, all in one place.

No employee will remain unsupervised, as the app offers a GPS feature that automatically checks your employees in and out as they enter and leave the building they are cleaning.

That is to say, you can check an employee’s timesheet and compare it to the GPS data. With GPS, you can track what your employees are up to, where they are at the current time, and how much progress they have made.

All data is turned into timesheets, which are a great way to keep track of everyone’s activities and hours. Finally, you can calculate and allocate hours and make sure you pay and charge everyone accurately.

Features

• Time tracking – track how much time goes into each of the buildings you manage
• Scheduling – create employee schedules easily without being short-staffed
• Messaging – send instructions and receive reports in real-time

Pricing

• Foundation: $126 per month for 10 users
• Expert: $200 for each additional user

CleanSmarts offers a 14-day free trial

5. PanComp

PanComp is a janitorial time-tracking app that relies on GPS. The application is available on Android and iOS mobile devices. PanComp is designed to prevent time theft through detailed reports backed up by GPS data. This way you won’t be losing money, and your company will grow and bring in more profit.

When I used PanComp, I was blown away by how simple yet innovative it was. It is perfect for cleaning companies who are looking to get work done. Coupled with features like time and attendance, workforce management, time tracking, guard monitoring, and workflow management, it becomes an all-in-one tool for companies.

The system is innovative, as it allows you to measure the quality of the services your team is providing. That means keeping the performance up to your, and your clients’ standards is easier. This, in turn, will prevent you from losing clients.

Features

• Overtime calculation – make sure your employees are rewarded for their diligence
• GPS – prevent employees from entering wrong data into their timesheets
• Time and Attendance – track time along with your employees’ attendance for better management
• Work management – real-time check-ins and progress tracking
• Guard monitoring – Great for monitoring employees, guards, and real-time communication

Pricing

There is no available information. Contact the PanComp team for a proposal.

6. Truein

Truein is a robust and reliable time and attendance software for janitorial and cleaning companies. It is a cloud-based solution that is hardware-less and trusted by 500+ customers globally.

With Truein, one can set 70+ customizable policies for late mark, overtime, break time, weekly off, etc. One can also create time off policies for sick leave, sandwich leaves, vacation, etc. Also, with Truein, employers can schedule tasks efficiently for their employees.

When I signed up for Truein, I found out that many big companies work with them and that is for a good reason. You see, Truein offers many solutions for cleaning companies like face recognition attendance, time off management, and a lot more.

Features:

• Attendance features – Truein provides face recognition attendance, mobile-based attendance, contract workers attendance, GPS geofencing, and a lot more
• Shift scheduling – create effective schedules within minutes and track them using the app
• Reports and analysis – turn raw data into insightful reports for actionable decision-making
• Cloud-based attendance – Truein allows you to track time on cloud, without the employees being present there

Pricing

• Standard – $10.5 per 10 users per month
• Premium – $20 per 10 users per month
• Enterprise – For 1000 staff
• 14-day free trial

7. Hubstaff

Hubstaff is one of the more famous time-tracking platforms. It offers automated time tracking that gets logged into the app’s time cards. The employees check in and out automatically as they move between clients. This is possible due to the app’s GPS feature.

While Hubstaff is primarily used by some of the biggest tech and IT firms, it is perfect for cleaning companies due to its features and used cases. For example, the employee scheduling tool will allow one to schedule a time and coupled with other features like employee timesheets, Hubstaff is one of the best time-tracking apps for cleaning companies.

Features

• GPS – know where your team members are at all times
• Overtime – make sure your crew members aren’t over their limits to avoid overworking
• Scheduling – create shifts and schedules for all employees
• Time clock app – clock in an out of the office from any mobile app
• Online time reporting – access all the workforce data and filter by team members, projects, or client
• Insights – get actionable workforce insights to increase profitability

Pricing

• Insights – $20 per 10 users per month
• More screenshots – $30 per 10 users per month
• Tasks – $30 per 10 users per month
• Data retention – $20 per 10 users per month
• Locations – $40 per 10 users per month
• Corporate app – $30 per 10 users per month
• Enterprise – custom plan

Hubstaff offers a 14-day free trial

8. ClockShark

ClockShark is one of the industry leading time tracking software for cleaning companies. However, it is more generalized towards all the field-related jobs where cleaning companies come in as well

What made me choose ClockShark is the fact that it provides paperless job management, which means you don’t need any manual records to store important data.

With team and employee scheduling, you can use the simple click, drag, done tools to manage employees and get insights that will help you scale your business to further heights.

Features

• Scheduling – create schedules in only a few clicks
• GPS – make sure your employees and your company are being honest
• Time off – manage employees’ vacation and sick leave with the time off app
• Integrations – Complete tasks 30% faster with ClockShark’s integrations
• Time tracking – an automatic time clock that ensures maximum accuracy

Pricing

• Standard – $40 base per month + $80 per 10 users per month
• Pro – $60 base per month + $100 per 10 users per month

ClockShark offers a 14-day free trial

9. TimeTac

Timetac is another time tracking app for cleaning companies that caught our eye. The platform understands the challenges that come with managing field teams in different locations. That is why it allows managers a live overview of all employees, their locations, and tasks. This way you can make sure everyone is being honest when logging their time, and all tasks are done in time.

Timetac features a physical clock-in machine that ensures accuracy at all locations. Additionally, you can use NFC technology as well. The logged time is assigned to objects and tasks at the location, and the program will export said time into digital timesheets automatically.

Features

• Verification – use key fobs or employee mobile phones to check-in
• Real-time data – keep track of employees at all locations and check up on their performance
• Timesheets – have digital records listed and ready for the payroll process
• NFC – track time with NFC technology and make it easier for employees to clock in and out
• Integration & API – Leverage dozens of integrations and speed up your workflow

Pricing

• Employee time tracking – €40 per 10 users per month (annually)
• Project time tracking – €80 per 10 users per month (annually)
• Leave management – €25 per 10 users per month (annually)

There is a base fee of € 15.00 for all services. Clocking in machines are sold separately.

10. Atto

Atto is a time tracking system well-suited for cleaning companies and other businesses that rely on field teams. The app relies on an automatic time clock that is started and stopped with a single touch of a button. Additionally, it can track breaks in the same way as well. Atto offers numerous other features, such as notes, switching between tasks, tracking time off, etc. The app is available for Android and iOS mobile phones.

One of my favorite features of Atto is the automated timesheets. Atto does an amazing job in generating reports so you won’t have to chase them. In other words, as a company, we can spend more time on things that matter and less time on filling out timesheets.

The app has a Reminder option, which prevents users from working without tracking their time. it also offers a GPS locating feature, so you can be sure your crew is exactly where they need to be at all times. The application caters to large teams that require on-site managers. The managers can control and approve the data your employees are entering right on the spot.

Features

• User-friendly interface – three simple buttons indicate the biggest portion of the logged time
• GPS location – make sure all jobs are being done in real-time
• Urgent jobs – you can deploy your staff to new jobs in a matter of minutes
• Team Activity – simplify team management with different departments

Pricing

• Premium – $7 per user per month
• Enterprise – custom plan

Atto offers a 14-day free trial

11. Workstatus

Workstatus is the final entry on our list. This time tracking platform is dedicated to simplicity and sturdy, intuitive features. The app is available as a web, desktop, and mobile app. So your team can track time no matter their location. The timer is started with a single click, and the data it provides is automatically turned into timesheet data.

After experimenting with Workstatus, I found the AI reports to be quite useful as they helped me make smart decisions for the business. For cleaning companies, it is a great tool to manage employees and clients, all in one tool.

Features

• Time tracking – automatically track employee time and get automated timesheets
• Reports – receive detailed and accurate reports on all employee activity
• Scheduling – create tasks and plan your employees’ shifts in a few clicks
• Location analytics – get work habits of your employees for better productivity

Pricing

• Free
• Premium – $50 per 10 users per month
• Enterprise – Custom plans

Workstatus offers a 14-day free trial

Conclusion

The importance of cleaning staff and janitors is often overlooked. Yet, we all owe them gratitude for keeping our living and working spaces clean and disease-free. That is to say, cleaning companies offer a crucial service to our society. However, they aren’t easy to run, as most employees are working outside the offices.

We hope you will find a great solution to help you keep track of your team among our suggestions.

Bojan Radojičić

Bojan Radojicic, Master Degree in Economics, is a financial performance consultant with more than 15 years of experience. He is responsible for adding value services based on innovative solutions.