Best Time Tracking Software for Accountants – Our Top 20

What is the best time tracking software for accountants?

We are here to find out.

Choosing the right time tracking tool for your accountancy business is extremely important.

That is to say, if you don’t have the right software, you can miss hundreds of billable hours and waste time on unproductive work.

Not to mention losing money serving unprofitable clients.

In the vast sea of time tracking software solutions, you may be wondering – What’s the right choice for your company?

To help you answer this question, we’ve compiled a list of the best 20 time tracking solutions for your team and highlighted their advantages, features, and pricing.

The Ultimate List of the Best Timesheet Software for Accountants

Find out more about the benefits, features, integrations, and pricing of selected tools.

1. Time Analytics 

For time tracking and timesheet management of accounting, tax, audit and advisory SMBs. 

Time Analytics is a comprehensive time tracking solution for accountants. It offers a user-friendly interface combined with powerful features. Accountants can effortlessly track time and complete timesheets using manual entries or an automatic time clock. The platform captures time data based on employees, tasks, projects, and clients, providing valuable insights into project status.

With customizable tracking forms and mandatory fields, accountants can streamline the time entry process. At the same time, the app ensures they capture all necessary information. The option to label hours as billable or non-billable assists in accurate invoicing and salary calculations. Time Analytics delivers accurate reports and visualizations, enabling accountants to identify trends and optimize resource allocation.

Key features

A. Time tracking

This feature helps accountants track their time and increase productivity and service profits:

• Time tracking on each specified task, project, and client – Easily track and monitor time for accurate tracking and analysis.
• Add or edit time manually – Have the flexibility for accurate time recording.
• Use of timer – Start and stop time tracking for precise measurement of task durations.
• Mark hours as billable – Accurately track billable time and streamline the invoicing process.
• Add notes to each timer – Attach notes to individual timers to provide additional context about the tracked time.
• Billing and labor rates – Calculate costs and generate accurate invoices based on tracked time.
• Automatic cost allocation to the projects – Simplify project budgeting and financial analysis.

• Paid time-off tracking of the accounting team (vacation, sick leaves) – Keep track of paid time-off for your accountants, including vacation and sick leaves

B. Timesheets

• Detailed daily timesheet showing each time entry per project, client, and task – Access a detailed overview of time allocation.
• Weekly timesheet – View a consolidated timesheet that summarizes time entries for each week.
• Timesheet reviews and edits by manager – Ensure accuracy and compliance with company policies.
• Timesheet filtering and export in Excel – Sort and search timesheet data based on specific criteria, and export timesheets in Excel format for further analysis or sharing.

C. Time reporting

• Insight into billing efficiency and billable hours per client and service – Gain visibility into the effectiveness of billing processes to improve efficiency and revenue optimization.
• Watch hourly rate based revenue per client – Enable better financial management and pricing strategies.
• Watch which service line is the most profitable – Assess profitability across various service lines such as accounting, tax, payroll, consulting, and audit.
• Align your fees with time consumption – Analyze time consumption for different services and align fees accordingly.

D. Team productivity and efficiency reporting

• Reporting on billable hours and non-billable for each employee – Evaluate productivity and accurately allocate costs.
• Time utilization reporting – Access insights into resource allocation and identify areas for improvement in time management.
• Insights into overtime hours – Gain visibility into workload, adherence to labor regulations, and better resource planning.

E. Create transparent and accurate invoices

• Review all services and tasks your team did for clients – Track the scope of work and deliverables you’ve provided.
• Review billable hours for each client – Assess the amount of time spent on projects and accurately invoice for the services rendered.
• Export invoice to Excel and make final adjustments – Ensure accurate invoicing before sending bills to the client.

Support options

• In-app chat
• In-app tutorials
• Written help articles
• Email support
• Booking 1:1 live demo

Security

• Data hosted in – Amazon Web Services (AWS)
• Hosting of the SaaS application in a Privacy Shield Certified or ISO 27001 certified data center.
• Amazon Web Services ISO 27001 Compliance
• Encryption with SSL encryption (HTTPS)
• Data back-ups every day

Pricing

Time analytics offers two plans:

• Starter: $4.99 per user, per month (billed annually) or $5.99 (billed monthly)
• Optimum: $6.99 per user, per month (billed annually) or $8.45 (billed monthly)
• Free trial: 14 days (No credit card needed)

If you have more than 50 users subscribed, Time Analytics offers a special pricing discount.

2. Harvest

For expense control, billing and project budget management.

Harvest is a cloud-based time tracking tool for accountants. It offers features like timesheets, invoicing, expense management, team and project management. The app allows one-click time entry, supports multiple devices, enables timesheet approval, and sends automated reminders for submissions.

Key Features

• Track expenses and time easily
• Automatically transform tracked time to revenue
• Add time tracking to Asana, Trello, Jira, and Slack
• Integrate with PayPal and Stripe for quicker payments
• Track time as you work or enter the hours all at once

Benefits

• Integrates with tools your team is familiar with for streamlined workflow
• Get visual summaries of your team’s time spending
• Get visual reports for easier project management

Best for Accounting Companies that Need

• Tracking time on multiple projects
• Detailed reports and invoices for clients.
• Integrations with Asana, Trello, and QuickBooks.

Pricing

• Free plan – limited to one user and two projects
• Pro – USD 12 per user, per month; unlimited users and projects

Trial Period

Harvest offers a free 30-day trial.

3. BigTime

For automation and timesheet management for large CPA teams.

BigTime is a time tracking app for accountants, architects, engineers, IT services firms, marketing firms, legal firms, and scientific and management consultants. It’s a professional service automation software that organizes all your company info in one place. It’s best suited for accountants who need extensive accounting features.

Key Features

• Timesheets, customizable views, user-driven presets/defaults, and smart lookups
• Expense tracking (billable and non-billable hours, equipment, mileage, reimbursable/non-reimbursable, etc.)
• Custom payment processing, invoicing, and billing
• Business reports and analytics
• Integration with other tools

Benefits

• Customized timesheets for accountants and clients
• Real-time insight into resource allocations
• Streamlines internal processes
• Focus on data without extra tools

Best for Accounting Companies that Need

• Tracking time spent on multiple projects and tasks.
• Generating detailed reports and invoices for clients.
• Integration with QuickBooks

Pricing

• The Express plan is $10 USD per month per user, with a minimum of five users.
• The Pro plan is $30 USD per month per user, with a minimum of five users.
• The Premier plan is $40 USD per month per user, with a minimum of five users.

Free Trial

BigTime offers a free trial.

4. Myhours  

For project (time) budgeting for accounting and tax services.

Myhours is a free time tracking app that aims to unify all the features you need to lead a successful accounting business. The software allows its users to get rid of their messy inboxes by streamlining projects from start to finish.

You can also track every step and important metric along the way. For example, you can set up a budget for a project and receive a warning if you are close to overstepping it.

Calculating your firm’s profit is one of the biggest advantages you will get from using Myhours..

Key Features

• Project and task organization
• Billable rate management
• Detailed time tracking
• Custom and appealing reports
• Timesheets and log approvals
• Email reports for clients
•  

Benefits

• A sturdy, yet flexible invoicing system
• Task prioritization
• In-app report editing
• Detailed insight into all aspects of your business

Best for Accounting Companies that Need

• Simple time tracking
• Solid invoicing
• Team activity overviews

Pricing

• Free plan
• Pro – $8 per user per month

Trial period

Myhours offers a 14-day free trial.

5. Bill4Time

For hourly based billing and billable hours tracking.

While Bill4time is primarily used in legal settings, we find that it’s also suitable for accounting firms. This handy tool provides online invoicing and payments and tracks both expenses and time per project. Additionally, it gives regular reports so you can stay on track with your business’s financial health.

Key Features

• 256K-bit SSL encryption and SSAE 16 Type II certification
• Creates detailed invoices
• Tracks time to capture revenue-loss
• Creates and edits invoice batches
• Guarantees data safety

Benefits

• Time tracking for CPAs and accountants
• Manages clients, projects, tasks, accounting, and reports
• Timesheet management system is perfect for CPAs, accounting, tax and audit firms
• Improves productivity
• Software support and integrations

Best for Accounting Companies that Need

• Streamlined time tracking
• Integrations with payment tools
• Storage functionality

Pricing

• Time & billing – $29 per user per month
• Legal pro – $49 per user per month
• Legal enterprise – $89 per user per month

Trial Period

Bill4Time offers a 14-day free trial.

6. WeWorked 

For timesheet management with reminders.

WeWorked timesheets for accountants provides timesheet approval, balance tracking, and billable projects calculation. It’s best suited for small to large businesses that can benefit from automatic time capture, mobile time tracking, and the monitoring of billable and non-billable hours. The app was created with contractors in mind, but any accounting team will find it useful as well.

Additionally, the software is intuitive, easy to use, and doesn’t require a tutorial or training.

Key Features

• Tracks time at your location or remotely
• Automatic reminds employees to fill their timesheets
• Reduces billing errors and tracks expenses from anywhere
• Available for browsers, iOS, and Android

Benefits

• Suitable for remote teams around the world
• Stay on top of the nature of your team’s projects
• Keep your data safe, secure, and encrypted

Best for Accounting Companies that Need

• Small businesses
• Non-profits
• Publicly-traded companies

Pricing

• 3 users – $15 per month
• 10 users – $30 per month
• 25 users – $59 per month
• 100 users – $100 per month

These prices are applied if you purchase the annual license. Monthly license costs aren’t publically available

Trial Period

WeWorked offers a no-strings-attached free trial.

7. ClickTime 

For time scheduling for accountants.

ClickTime is a timesheet software for accountants that empowers businesses to monitor, oversee, and strategize employee time. Its accessible online platform enables comprehensive management of administrative costs, operations, and workforce productivity. The tool allows for easy analysis of employee time for informed resource allocation, timely project completion, and budget planning and tracking.

Key Features

• Employee database, activity tracking, and time organization
• Expense tracking, billing, invoicing, and overtime calculation
• Vacation tracking and time tracking by client or project
• Export reports into different formats
• Simple to set up and use, no need for training

Benefits

• Allows you to focus on work and clients, not administration
• Breaks up time according to tasks completed
• Timesheet reporting suitable for accounting and CPA firms
• Summarize hours by client, project phase, or task

Best for Accounting Companies that Need

• Education
• Small businesses
• Non-profits

Pricing

Clicktime offers four pricing plans:

• Starter – $12 USD per user, per month (includes easy time tracking, 70+ reports, and email reminders)
• Team – $16 USD per user, per month (additionally includes approval workflows, advanced billing rates, and time-off management)
• Premier – $28 USD per user, per month (additionally includes utilization goals, resource planning, and project budgeting)
• Enterprise
• – Custom price (includes everything above plus single sign-on, named account manager, and custom integration)

Trial Period

Clicktime offers a 14-day free trial.

8. Time Doctor 

For productivity calculation based on app and screen tracking (employee monitoring).

Time Doctor is a time-billing accounting software. The timesheet software for accountants tracks how your accounting firm uses time, and it provides you with reports and analytics to improve performance.

The app integrates with over 60 tools to make your time management and organization of work activity easier.

Key Features

• Cloud, SaaS, and web-based time trackers
• Automatic time capture, monitors both employee activity and idle time
• Manage billing, invoicing, timesheets, and billable and non-billable hours
• Online punch card, tracks offline and mobile time
• Tracks employee salaries

Benefits

• Track and monitor your employee’s projects and tasks
• Offers the flexibility of managing multiple clients
• Helps your accounting firm grow into a company

Best for Accounting Companies that Need

• Employee monitoring
• Accurate billables
• Enhancing client satisfaction

Pricing

Time Doctor offers three different plans:

• Basic plan – $7 USD per user, per month
• Standard plan (most popular) – $10 USD per user, per month
• Premium plan – $20 USD per user, per month

Check out what is included in Time Doctor pricing plans.

Trial period

Time Doctor offers a 14-day free trial that doesn’t require your credit card info.

9. Toggl Track

For small and medium CPA firms.

Toggl Track is a simple yet compelling time tracker and timesheet app for accountants. Even though it’s so simple, it comes with impressive features like idle time detection and tracking reminders. You can use the collaboration functions to share project timelines as well as team member goals and schedules. If you have a small team, its free plan should cover your time tracking needs.

Key Features

• One-click timers for easy tracking
• Provides multi-device support
• Time tracking by client, project, or employee
• Billing, invoicing, and managing billable and non-billable hours
• Mobile and offline time tracking

Benefits

• Track employee productivity for specific projects
• Categorize tasks and generate weekly reports
• Especially useful if you’re paid by the hour
• Simple timesheet reporting

Best for Accounting Companies that Need

• Remote work management
• DCAA compliant timesheets
• Accurate billing

Pricing

Toggl Track offers four different pricing plans:

• The free plan is available for up to five users
• Starter – $10 USD per user, per month
• Premium – $20 USD per user, per month
• Enterprise – custom pricing

Read our article on what is included in each Toggl pricing plan.

Trial Period

Toggl Track offers a free 14-day trial.

10. Replicon

Robust system for large accounting and tax teams. 

Besides time tracking, Replicon also provides an advanced project management solution with an abundance of features to organize your team’s workflow.

It will help you submit and monitor expenses, manage resources and employee attendance, set estimates and rates for different services, and much more. Break down work structure for deeper insights and easier operation handling with this timesheet software for accountants.

Key Features

• Real-time data validation for dynamic routing
• A centralized platform that will allow you to stay on top of all services
• Capture project hours, in/out time, and apply rates for precise invoicing
• Pre-populated timesheets and GPS tracking
• Mobile timesheets and digital receipts

Benefits

• Streamline client billing with the invoicing module
• Use intuitive time capture to track billable and non-billable by project
• Avoid billing errors and project delays

Best for Accounting Companies that Need

• Reducing billing errors
• DCAA compliant timesheets
• Invoicing and accounting

Pricing

Time & attendance – $6 per user per month

Project time tracking – $12 per user per month

PSA and PPM – $29 per user per month

Trial Period

Replicon offers a full-access 14-day free trial.

11. TimeCamp 

For simple timesheet management.

Source: TimeCamp web

Time tracking for accountants has been made incredibly easy with TimeCamp — a free time tracker with accounting features. Besides staying on top of your deadlines and project times, TimeCamp will also allow you to keep track of your expenses and control the budget.

This intuitive timesheet software for accountants will track your time automatically or let you enter it manually. It also offers great insights into the status and health of each project you track.

Key Features

• Manage all projects in one place
• Keep track of the margin, budget, and expenses
• Control the payroll and manage administrative procedures
• Allocate budget to employees, clients, tasks, or projects
• Create invoices based on tracked hours

Benefits

• Accurate estimates for predicting future expenses
• Timesheet system management
• Track remote employees with GPS
• Create quotes, define taxes, and track billable and non-billable hours

Best for Accounting Companies that Need

• Tracking project profitability
• Detailed timesheets
• Increasing productivity

Pricing

TimeCamp offers a free plan with unlimited users and projects.

Paid plans include:

• Starter plan for $3.99 USD per user per month
• Premium plan for $6.99 USD per user per month
• Ultimate plan for $10.99 USD per user per month.
• Enterprise plan for a customized price.

Trial Period

TimeCamp offers a 14-day free trial.

12. Scoro 

For team resource planning. 

Source: Scoro web

Scoro is an end-to-end service automation solution that will allow you to manage your entire team’s workflow. You can schedule and track work, and manage projects, lists, and task boards. Scoro also provides you with real-time reporting dashboards. The platform empowers businesses to enhance project control, allocate resources effectively, and monitor current and historical progress.

Key Features

• Quoting, billing, and advanced reporting
• Advanced calendar and reminder system
• Manage budget, campaign, and contacts
• Cost-to-completion tracking, billing, and invoicing
• Enhances efficient team collaboration

Benefits

• Streamline projects and optimize time
• Monitor your team’s time use
• Insightful timesheet reporting for accounting firms
• Track productivity and profitability

Best for Accounting Companies that Need

• Collaboration
• Agile task management
• Visual real-time tracking

Pricing

• Essential – $28 USD per user, per month
• Standard – $42 USD per user, per month
• Pro – $71 USD per user, per month
• Ultimate – Custom pricing

Trial Period

Scoro offers a fully-featured 14-day trial, no credit card required.

13. Clockify 

For freelance accountants and small CPA firms. 

Clockify is a cloud-based timesheet software for accountants that allows managers to monitor employee productivity, attendance, and billable hours. It features time audits, reminders, data export, customizable reporting, and permissions management. The app allows real-time tracking, weekly timesheets, and calendar-based hour recording. Supervisors can analyze team activities and project progress through the dashboard. Clockify enables accurate invoicing based on tracked time and hourly rates. It also tracks time off and vacation, offering options for policies and earned time off based on overtime work.

Key Features

• Project management with billable hourly rates and estimates
• Accurate and effective across multiple platforms
• Granular reports that can be customized to your needs
• Specify the time duration for each project
• Track employees’ hourly rates

Benefits

• Easy-to-use timesheets module
• Integrates with Pixie so you can track time directly from tasks
• Visualize time breakdown for different projects
• Filtering and grouping options for better organization

Best for Accounting Companies that Need

• Remote time tracking
• Accurate client billing
• Payroll and invoices

Pricing

Clockify offers basic features for free forever. Extra features are given in paid plans:

• Basic –$ 4.99 USD per user, per month
  • includes all FREE features, plus time for others, hiding time and pages, required fields, bulk edit, time audit, customized export, project templates, and historical rates
• Standard – $6.99 USD per user per month
  • includes all BASIC features plus lock timesheets, time approval, manager role, targets, reminders, import timesheets, task rates, time rounding, invoicing
• Pro – $9.99 USD per user, per month
  • includes all STANDARD features plus labor cost and profit, scheduled reports, budget and estimates, alerts, custom fields, force timer, GPS tracking, screenshots
• Enterprise –  $14.99 USD per user, per month
  • includes all PRO features plus single sign on, custom subdomain, and control accounts

Trial Period

Clockify offers a 7-day free trial so that you can try their extra features.

14. Beebole 

For small firm timesheet management.

BeeBole is a timesheet management system for accountants working for both small and big companies. The software allows you to track time and control expenses with modules for departments and projects. It’s also GDPR-compliant and offers multiple languages.

The user-friendly interface simplifies time recording for employees and contractors on desktop or mobile. Managers can review, approve, and lock time entries and off requests individually or in bulk. It allows unlimited, customizable reports on working time, overtime, expenditure, and profitability.

Key Features

• Custom modules and timesheet approval
• Multiple currencies for billing costs
• Configurable reports and a team calendar
• Employee database, scheduling, and tracking
• Online punch card and offline time tracking

Benefits

• Track your team’s productivity with automatic time capture
• Calculate overtime, billable, and non-billable hours
• Manage payrolls, budgeting, and forecasting

Best for Accounting Companies that Need

• Real-time dashboards
• Billing and invoicing
• Employee collaboration

Pricing

Pricing starts at 6.99 USD per user per month.

Trial Period

Beebole offers a 30-day free trial.

15. Avaza 

For full accounting project management and tracking.

Avaza is an intuitive, easy-to-use, responsive project and task management system. Accountants love it for its ability to integrate with Xero, while managers get the most use out of its time scheduling and tracking, and expense management. This timesheet software for accountants offers project management, resource scheduling, online timesheets, expense management, online invoicing, recurring invoicing, quotes and invoices, and more. It seamlessly integrates with third-party platforms to streamline workflows. Avaza is a cloud-based solution designed for professional services companies and supports tablets and mobile devices.

Key Features

• Cloud-based software for client-focused businesses
• Project management and collaboration
• Quoting, invoicing, and task tracking
• Kanban boards task lists, Gantt Charts, status views, priority views
• Easy data import and export

Benefits

• Project to invoice capabilities
• Effortless collaboration between team and clients
• Seamless integration with QuickBooks
• Provides timesheets suitable for accounting firms

Best for Accounting Companies that Need

• Quick time tracking
• Customizable project management
• Real-time and historical data

Pricing

• Free – available with limitation to 1 user with timesheet/expense access
• Startup —USD 11.95 per month, with a limitation to 2 users with timesheet/expense access
  • Adding new users costs USD 5 per user per month
• Basic — USD 23.95 per month, with a limitation to 5 users with timesheet/expense access.
  • Adding new users costs 5 USD per user per month
• Business — USD 47.95 per month, with a limitation of 10 users with timesheet/expense access
  • Adding new users costs 5 USD per user per month
  • There is no limitation to active projects

Trial Period

Avaza offers a free trial.

How to choose the best time tracking tool for accountants?

To answer this question, you need to make a test of some of the selected tools.

But, don’t waste your time before you make sure your selected tool contains the following features:

• Tracking time across predefined activities, projects, and clients
• Tracking time by running timer od added manually
• Different types of time entry views – daily or calendar view
• Detailed weekly and daily timesheets with the option of editing, filtering, and exporting in Excel
• Cost rates, billing rates, cost allocation to the projects
• The manager’s role is important in making the team hierarchy
• Powerful reporting showing billable and non-billable hours per team member, client, or projects
• Reporting on revenues, cost, and profit
• Highest security and privacy standards
• Perfects support options like in-app chat, email support, phone support, video and written tutorials
• Integrations
• Acceptable pricing including, plan variation, free trial, and discounts)

If you want to try our product, a simple and efficient onboarding process is ahead of you.

Our support includes in-app chat and written guidelines, booking 30-minute live DEMO, email support, and more.

Jelena Lukic

Jelena has a Master’s Degree in teaching Serbian literature and language. Creative writing is her biggest passion.